Know what every cup actually costs you.
Cafe Management Portal links your menu to your ingredients, so every order deducts stock automatically and every item shows its true margin. Tables, orders, customers, and SMS marketing included.
14 days · Full access · No credit card
Feature stack
Built Around Real Floor Operations
Recipe-level inventory that deducts itself on every order, paired with table tracking, customer history, and automated marketing.
14 days · Full access · No credit card
Scroll the cards to explore the entire stack
Live tracking
Table & Order Management
Table status
Real-time
See all tables at a glance and create orders instantly. Track active tickets from order creation to bill settlement.
Auto-deduction
Recipe-Based Inventory
Stock alerts
Auto
Deducts grams of beans, milk, and syrups the moment an order is entered. Never run out mid-shift and know your margin on every drink.
Built-in
Customer Database & Credit
Customer tracking
Full history
Store customer contact details, review past orders, and manage tabs and debts. Know exactly who owes what before they leave.
Set & forget
Automated SMS Marketing
Campaigns
Automated
Send welcome texts, automatic discount codes after orders, and win-back offers to inactive guests. Runs quietly in the background.
Built for everyday cafe service
Independent cafes running floor service, recipe inventory, and customer marketing without POS headaches
24/7
24/7 Support
Standalone — no POS required
Uptime Guarantee
Cafes using us today
Collected Revenue
$1,260.70
Actually received cashDiscounts
$4.00
Total discounts givenTrack collected revenue, watch discount impact, and review margins across your full menu. See true cash received without waiting for end-of-month reports.
14 days · Full access · No credit card
Watch a walkthrough of order entry, automatic ingredient deduction, debt tracking, and SMS marketing in action.
Ingredients
Ingredients
Beans, milk, and syrups deduct automatically the instant an order is taken. Keep tabs on customer orders, store credits, and debts without paper notebooks.
14 days · Full access · No credit card
Analytics
Active Orders
Track open tickets on the floor, spot long wait times before guests complain, and see daily takings without leaving the counter.
14 days · Full access · No credit card
Create Digital Menu
Create digital menus. Customers scan and browse on their phones—no app needed.
Set up an on-brand digital menu in minutes and place QR codes on every table. Update prices or mark an 86'd item instantly without reprinting paper menus.
14 days · Full access · No credit card
Simple Pricing
Transparent plans. Full access from day one.
14 days free · No credit card · 30-day money-back guarantee on paid plans. No transaction fees or per-user add-ons.
Single Location
For independent cafes running one location.
14 days free · No credit card · 30-day money-back guarantee
- Up to 20 tables
- Unlimited orders & customers
- Recipe-based auto-deduction
- Full inventory management
- Event-based SMS marketing
- Digital menu with QR codes
- Thermal printer support
- Sales & profit reports
14 days · Full access · No credit card
Multi-Location
For growing cafe brands with up to 5 locations.
14 days free · No credit card · 30-day money-back guarantee
- Everything in Single Location
- Up to 5 locations
- Unlimited tables per location
- Cross-location sales reporting
- Shared customer database
- Multi-location inventory tracking
- Waiter mobile ordering interface
- Priority support & onboarding session
14 days · Full access · No credit card
Enterprise
For cafe chains with 6+ locations.
Custom onboarding · 30-day money-back guarantee
- Everything in Multi-Location
- Unlimited locations
- Custom feature development
- Dedicated account manager
- API access for finance & ERP
- Custom roles & permissions
- 24/7 priority support
- On-site team training available
Tailored onboarding for multi-unit operators
Loved by baristas, managers, and loyal guests alike
@linaortega
Head Barista · Dawn & Dusk Cafe
The live table map shaved minutes off every rush. I see who is waiting, who needs a top-up, and who needs a bill before they ask.
@marcuschen
General Manager · Coastal Grounds
Inventory sync finally matches what we pour. We stopped 3 emergency supplier runs last month because alerts flagged low beans before service.
@linaortega
Head Barista · Dawn & Dusk Cafe
The live table map shaved minutes off every rush. I see who is waiting, who needs a top-up, and who needs a bill before they ask.
@marcuschen
General Manager · Coastal Grounds
Inventory sync finally matches what we pour. We stopped 3 emergency supplier runs last month because alerts flagged low beans before service.
@linaortega
Head Barista · Dawn & Dusk Cafe
The live table map shaved minutes off every rush. I see who is waiting, who needs a top-up, and who needs a bill before they ask.
@marcuschen
General Manager · Coastal Grounds
Inventory sync finally matches what we pour. We stopped 3 emergency supplier runs last month because alerts flagged low beans before service.
@linaortega
Head Barista · Dawn & Dusk Cafe
The live table map shaved minutes off every rush. I see who is waiting, who needs a top-up, and who needs a bill before they ask.
@marcuschen
General Manager · Coastal Grounds
Inventory sync finally matches what we pour. We stopped 3 emergency supplier runs last month because alerts flagged low beans before service.
@sanapatel
Owner · District Espresso
Guest profiles mean my staff greets regulars by name with their usual order. The automated SMS win-backs fill Monday afternoons again.
@davidkim
Operations Manager · Urban Brew
The QR code menu system eliminated all printing costs. Customers love ordering from their phones, and we can update prices instantly.
@sanapatel
Owner · District Espresso
Guest profiles mean my staff greets regulars by name with their usual order. The automated SMS win-backs fill Monday afternoons again.
@davidkim
Operations Manager · Urban Brew
The QR code menu system eliminated all printing costs. Customers love ordering from their phones, and we can update prices instantly.
@sanapatel
Owner · District Espresso
Guest profiles mean my staff greets regulars by name with their usual order. The automated SMS win-backs fill Monday afternoons again.
@davidkim
Operations Manager · Urban Brew
The QR code menu system eliminated all printing costs. Customers love ordering from their phones, and we can update prices instantly.
@sanapatel
Owner · District Espresso
Guest profiles mean my staff greets regulars by name with their usual order. The automated SMS win-backs fill Monday afternoons again.
@davidkim
Operations Manager · Urban Brew
The QR code menu system eliminated all printing costs. Customers love ordering from their phones, and we can update prices instantly.
@emmawilson
Cafe Owner · Morning Glory
Real-time analytics help us make data-driven decisions. We can see peak hours, popular items, and customer preferences at a glance.
@jamesrod
Marketing Director · Bean There
Automated SMS marketing brought back so many customers. The win-back campaigns are incredibly effective and require zero effort.
@emmawilson
Cafe Owner · Morning Glory
Real-time analytics help us make data-driven decisions. We can see peak hours, popular items, and customer preferences at a glance.
@jamesrod
Marketing Director · Bean There
Automated SMS marketing brought back so many customers. The win-back campaigns are incredibly effective and require zero effort.
@emmawilson
Cafe Owner · Morning Glory
Real-time analytics help us make data-driven decisions. We can see peak hours, popular items, and customer preferences at a glance.
@jamesrod
Marketing Director · Bean There
Automated SMS marketing brought back so many customers. The win-back campaigns are incredibly effective and require zero effort.
@emmawilson
Cafe Owner · Morning Glory
Real-time analytics help us make data-driven decisions. We can see peak hours, popular items, and customer preferences at a glance.
@jamesrod
Marketing Director · Bean There
Automated SMS marketing brought back so many customers. The win-back campaigns are incredibly effective and require zero effort.
@sarahthompson
Finance Manager · Coffee Corner
Customer credit tracking is a game-changer. We can offer flexible payment options while keeping perfect records of all transactions.
@michaelbrown
Head Chef · Artisan Roast
The recipe-based inventory system prevents waste. We always know exactly what we need to order and when supplies are running low.
@sarahthompson
Finance Manager · Coffee Corner
Customer credit tracking is a game-changer. We can offer flexible payment options while keeping perfect records of all transactions.
@michaelbrown
Head Chef · Artisan Roast
The recipe-based inventory system prevents waste. We always know exactly what we need to order and when supplies are running low.
@sarahthompson
Finance Manager · Coffee Corner
Customer credit tracking is a game-changer. We can offer flexible payment options while keeping perfect records of all transactions.
@michaelbrown
Head Chef · Artisan Roast
The recipe-based inventory system prevents waste. We always know exactly what we need to order and when supplies are running low.
@sarahthompson
Finance Manager · Coffee Corner
Customer credit tracking is a game-changer. We can offer flexible payment options while keeping perfect records of all transactions.
@michaelbrown
Head Chef · Artisan Roast
The recipe-based inventory system prevents waste. We always know exactly what we need to order and when supplies are running low.
Frequently Asked Questions
Have a question? Find answers about our cafe management system. If you still need assistance, our team is ready to help you.
Have another questions?
Ask QuestionMost cafes complete initial setup (adding tables, menu items, and ingredients) in 1-2 hours. You can start taking orders the same day.
No — Cafe Management Portal replaces it. It's a complete standalone system that handles tables, orders, inventory, customers, and receipts, with built-in thermal printer support. There's nothing else to buy or connect.
Set up recipes that link menu items to ingredients. When orders are placed, ingredients deduct automatically. Get alerts when items run low and track all purchases.
Send welcome messages to new customers, offer discounts after their orders, and win back inactive customers. All automated with custom discount codes that expire automatically.
Cafe management guides
Practical articles on orders, inventory, SMS marketing, and digital menus—written for owners who want clarity before they buy software.
- Complete Order Management for Cafes
Track every order from first tap to paid receipt—discounts, payments, status, and thermal printing in one flow.
- Digital Menu Builder with QR Codes
Publish branded digital menus with clean layouts, categories, photos, and instant QR codes—update prices without reprinting.
- Recipe-Based Inventory for Cafes
Link menu items to ingredients, auto-deduct stock on every order, and get low-stock alerts before you run out mid-service.